AYT Events Privacy Policy
Effective Date: October 26, 2023
1. Introduction
Welcome to AYT Events. This Privacy Policy describes how AYT Events ("we," "us," or "our"), a premier event management and Professional Congress Organizer (PCO) founded in 2005, collects, uses, discloses, and protects your personal information when you visit our website (https://aytevents.com/), use our services, register for an event, or otherwise interact with us.
Our business philosophy is built on blended destination management skills, strong local and international relationships, and a commitment to creativity and excellence. Protecting your privacy is fundamental to this philosophy.
This policy is designed to be compliant with major data protection regulations, including the Turkish Law on the Protection of Personal Data (KVKK, Law No. 6698) and the General Data Protection Regulation (GDPR).
2. Data Controller Information
For the purposes of applicable data protection laws, the Data Controller is:
Company Name: AYT Events
Address: Kızıltoprak Mah. 920. St. Ersahin Apt, D:20/A, Muratpasa, Antalya - TURKEY
Email: info@aytevents.com
Phone: +90 242 322 24 00
3. Information We Collect
We collect information to provide and improve our services. The types of personal data we collect depend on your interaction with us.
a) Information You Provide Directly:
Contact Information: Name, email address, phone number, job title, and company name when you fill out a contact form, subscribe to our newsletter, or inquire about our services.
Event Registration Data: Information required to register for congresses, conferences, or events we manage, which may include dietary restrictions, travel details, and payment information.
Communication Data: Records of your correspondence with us, including emails and phone calls.
b) Information We Collect Automatically:
Log and Device Data: When you visit our website, our servers automatically record information, including your IP address, browser type and version, operating system, pages viewed, the time and date of your visit, and the time spent on those pages.
Cookie and Tracking Data: We use cookies and similar tracking technologies to track activity on our website and hold certain information. See Section 5 ("Cookies and Tracking Technologies") for more details.
4. How We Use Your Information
We use the collected data for various purposes:
To Provide and Manage Our Services: To plan, organize, and execute events, congresses, and meetings for our partners and their attendees.
To Communicate With You: To respond to your inquiries, send service-related announcements, and provide customer support.
For Marketing and Advertising:
Email Marketing: To send you newsletters, promotional materials, and other information that may be of interest to you, only with your explicit consent.
Digital Advertising: To run advertising campaigns on platforms like Google Ads and social media. This may involve using your data to create targeted ads (remarketing).
For Analytics and Website Improvement: To monitor and analyze website traffic and user behavior to improve our website's functionality and user experience.
For Security and Legal Compliance: To protect our website and services from fraud and abuse, and to comply with legal obligations, court orders, or other legal processes.
5. Cookies and Tracking Technologies
We use cookies and similar technologies to enhance your experience, analyze our performance, and for marketing purposes.
What are Cookies? Cookies are small text files placed on your device to collect standard internet log information and visitor behavior information.
Types of Cookies We Use:
Essential Cookies: Necessary for the website to function properly.
Performance & Analytics Cookies: These help us understand how visitors interact with our website. We use Google Analytics for this purpose. Google Analytics collects anonymized data about website traffic and usage. For more information on Google's privacy practices, visit Google Privacy & Terms.
Marketing & Advertising Cookies: These are used to deliver advertisements more relevant to you and your interests. We use services like:
Google Ads (Conversion Tracking & Remarketing): These cookies allow us to measure the effectiveness of our advertising campaigns and to show you targeted ads on other websites (remarketing) based on your past visits to our site.
Social Media Pixels (e.g., Meta/Facebook Pixel, LinkedIn Insight Tag): These pixels allow us to track conversions from social media ads, optimize ads, and build targeted audiences for future ads.
Managing Your Cookie Preferences: You can set or amend your web browser controls to accept or refuse cookies. If you choose to reject cookies, you may still use our website, though your access to some functionality and areas may be restricted.
6. Legal Basis for Processing Personal Data (for KVKK & GDPR)
Our legal basis for collecting and using the personal information described above will depend on the context:
Consent: We rely on your consent for activities like sending marketing emails or placing non-essential cookies. You can withdraw your consent at any time.
Contractual Necessity: We process data to fulfill our contractual obligations with you or our partners (e.g., organizing an event you are attending).
Legitimate Interests: We process data for our legitimate interests, such as for website analytics, security, and administrative purposes, provided that these interests are not overridden by your data protection rights.
Legal Obligation: We may process your data to comply with a legal requirement.
7. Data Sharing and Disclosure
We do not sell your personal data. We may share your information with the following categories of third parties:
Service Providers: Companies that provide services on our behalf, such as web hosting, data analysis, payment processing, email delivery (e.g., Mailchimp), and CRM systems.
Event Partners: Hotels, venues, airlines, and other third-party suppliers involved in the events we organize. We only share the necessary information to facilitate your participation.
Marketing and Advertising Platforms: We share data with platforms like Google and Meta to run our advertising campaigns.
Legal Authorities: If required by law or in response to a valid legal request, we may disclose your information to public authorities.
8. International Data Transfers
As a company with international relations, your information may be transferred to—and maintained on—computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.
9. Your Data Protection Rights
Under applicable laws (including KVKK and GDPR), you have certain rights regarding your personal data:
The right to access, update, or delete the information we have on you.
The right of rectification.
The right to object to our processing of your data.
The right of restriction.
The right to data portability.
The right to withdraw consent at any time.
The right to lodge a complaint with a data protection authority (in Turkey, the Kişisel Verileri Koruma Kurumu).
To exercise any of these rights, please contact us at info@aytevents.com.
10. Data Security
We use appropriate administrative, technical, and physical security measures to protect your personal information from unauthorized access, use, or disclosure.
11. Data Retention
We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy, or as required to comply with our legal obligations.
12. Children's Privacy
Our services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children.
13. Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top.
14. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us:
By Email: info@aytevents.com
By Phone: +90 242 322 24 00
By Mail: Kızıltoprak Mah. 920. St. Ersahin Apt, D:20/A, Muratpasa, Antalya - TURKEY
